Privacy Policy

1.1 Responsible Entity

Responsible for data processing on this website within the meaning of the General Data Protection Regulation (GDPR) is:

Olympos KI Agentur GbR

Manuel Stöckler & Christian Häusler

Schloßsteige 17

72516 Scheer

Germany

Phone: +49 (0) 7572 4868646

Email: info@olympos.ai

Website: www.olympos.ai

1.2 Data Protection Officer

A data protection officer has not been appointed as this is not legally required for our company size. If you have any questions regarding data protection, please contact the responsible entity mentioned above directly.

1.3 Principles of Data Processing

The protection of your personal data is important to us. We therefore process your data exclusively on the basis of applicable legal provisions (GDPR, BDSG, TMG). In this privacy policy, we inform you about the most important aspects of data processing in connection with our website and our services.

1.4 Legal Basis for Data Processing

We process your personal data on the following legal bases:

• With your consent according to Art. 6 para. 1 lit. a GDPR
• For the performance of a contract or pre-contractual measures according to Art. 6 para. 1 lit. b GDPR
• For compliance with legal obligations according to Art. 6 para. 1 lit. c GDPR
• For the purposes of legitimate interests according to Art. 6 para. 1 lit. f GDPR, unless your interests or fundamental rights and freedoms override

1.5 Data Deletion and Storage Duration

We process and store your personal data only for the period necessary to fulfill the purpose of storage or as provided for by European directives and regulations or other legislators in laws or regulations.

If the purpose of storage no longer applies or if a storage period prescribed by European directives and regulations or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

2.1 Data Collection When Visiting Our Website

When using our website for informational purposes only, i.e., if you do not register or otherwise provide us with information, we only collect data that your browser transmits to our server (so-called "server log files"). When you visit our website, we collect the following data that is technically necessary for us to display the website to you:

• Visited website
• Date and time of access
• Amount of data sent in bytes
• Source/reference from which you came to the page
• Browser used
• Operating system used
• IP address used (possibly in anonymized form)

Processing is carried out in accordance with Art. 6 para. 1 lit. f GDPR on the basis of our legitimate interest in improving the stability and functionality of our website. The data is not passed on to third parties or otherwise used. However, we reserve the right to check the server log files retrospectively if there are concrete indications of illegal use.

2.2 Cookies

Our website uses cookies. Cookies are text files that are stored in or by the internet browser on the user's computer system. When a user visits a website, a cookie may be stored on the user's operating system.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

We also use cookies on our website that enable an analysis of users' browsing behavior. The data collected in this way is pseudonymized by technical precautions. Therefore, it is no longer possible to associate the data with the calling user. The data is not stored together with other personal data of the users.

The legal basis for the processing of personal data using technically necessary cookies is Art. 6 para. 1 lit. f GDPR. The legal basis for the processing of personal data using cookies for analytical purposes is Art. 6 para. 1 lit. a GDPR if the user has given consent.

You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.

Cookie categories on our website:

• Necessary Cookies: These cookies are required for the basic functions of the website, including storing your cookie settings. They cannot be deactivated.
• Analytics Cookies: These cookies help us understand how visitors interact with the website. The data is collected in a pseudonymized form and is used to improve our website performance.
• Marketing Cookies: These cookies are used to display personalized advertising and measure the effectiveness of campaigns. They are only set with your explicit consent.

2.3 Contact Form and Email Contact

If you contact us via the contact form or by email, the data you provide (your email address, possibly your name and telephone number, as well as any other information you voluntarily provide) will be stored by us for the purpose of processing your request and in case of follow-up questions. We will not share this data without your consent.

The processing of this data is based on Art. 6 para. 1 lit. b GDPR if your request is related to the performance of a contract or is necessary for pre-contractual measures. In all other cases, the processing is based on our legitimate interest in effectively processing the requests addressed to us (Art. 6 para. 1 lit. f GDPR) or on your consent (Art. 6 para. 1 lit. a GDPR).

The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory statutory provisions - especially retention periods - remain unaffected.

3.1 Data Processing in Customer Relationships

When you become a customer or express interest in our services, we process the following data:

• Title, first name, last name
• Company, position
• Email address
• Address
• Phone number (landline and/or mobile)
• Additional data you voluntarily provide to us

We collect this data:

• to identify you as a customer or interested party
• to provide appropriate consultation and services
• to correspond with you
• for invoicing purposes
• to handle potential liability claims and to assert any claims against you

Data processing is carried out at your request and is necessary according to Art. 6 para. 1 lit. b GDPR for the stated purposes for appropriate processing and for the mutual fulfillment of obligations arising from the contractual relationship.

The personal data we collect for business processing will be stored until the expiry of the statutory retention obligation and then deleted, unless we are obliged to store it for a longer period according to Article 6 para. 1 lit. c GDPR due to tax and commercial law retention and documentation obligations, or you have consented to storage beyond this according to Art. 6 para. 1 lit. a GDPR.

3.2 Special Notes on AI Technology and Data Processing

As an AI agency, we may process data to develop and implement AI-based solutions. In doing so, we pay special attention to the protection of your data:

• The AI systems we use are operated in a secure environment
• We do not use personal customer data to train AI models without explicit consent
• Data is treated according to the principle of data minimization in AI implementation
• We ensure that the principles of the GDPR are adhered to in all AI applications

For the development and operation of AI applications, we may rely on the support of carefully selected service providers. We have concluded appropriate data processing agreements in accordance with Art. 28 GDPR with all service providers who could have access to personal data.

3.3 Newsletter and Information About Our Services

When you subscribe to our newsletter, we process the email address you provide to send you regular information about our services, innovations in the field of AI, and relevant industry information.

The legal basis for processing data after registration for the newsletter is Art. 6 para. 1 lit. a GDPR if consent has been given. If your email address was collected in connection with the sale of goods or services, we also use it in accordance with § 7 para. 3 UWG (German Unfair Competition Act) for electronic transmission of advertising for our own similar goods or services. You can object to the use of your email address at any time without incurring any costs other than the transmission costs according to the basic rates.

For registration to our newsletter, we use the so-called double opt-in procedure. This means that after your registration, we send you an email to the specified email address in which we ask you to confirm that you wish to receive the newsletter. If you do not confirm your registration within 24 hours, your information will be blocked and automatically deleted after one month.

Your data will be deleted as soon as it is no longer necessary for achieving the purpose of its collection. Your email address will therefore be stored as long as the newsletter subscription is active. You can unsubscribe from the newsletter at any time by clicking on the link provided in each newsletter or by sending us a corresponding message.